WHY HOST A ZONE EVENT?The benefits of hosting a Zone Qualifying Interschool Chess Event are many:
Host RequirementsThe host school is required to provide:
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INTERESTED IN HOSTING?We are now taking expressions of interest from school to host an event in Term 2 and Term 3 of 2021!
To express your interest in Hosting one of our events (please bear in mind the minimum requirements below), please fill out the following form: |
Host / Venue Requirements
The host school is required to provide:
6+ weeks prior to the event, we ask that you communicate with local schools to assist us in attracting sufficient participation. We require a minimum of 3 schools to participate for a viable event.
In addition please make available:
Hosts are encouraged to:
We provide:
- Suitable tables and chairs for playing chess: generally a 150 cm x 75 cm trestle table or classroom desk would fit 4 players. A 180 cm trestle can accommodate 4 players in great comfort and 6 players if necessary. Single (exam-style) tables can also work well.
- We generally ask that up to 100 players can be accommodated although a more accurate estimate will be provided 1-2 days prior to the event. Average attendance at events is 75 players.
- We do require that furniture is setup prior to our arrival.
6+ weeks prior to the event, we ask that you communicate with local schools to assist us in attracting sufficient participation. We require a minimum of 3 schools to participate for a viable event.
In addition please make available:
- One supervisor for your own students
- Access to boys, girls and staff toilets
- Easy access to power (for our laptop & printer)
- Tea/coffee facilities for visiting adults
- Two student leaders to assist our staff on the day with marshaling and results collection
Hosts are encouraged to:
- Have student leaders welcome teams as they arrive
- Establish the sign-in requirements for visiting schools
- Have some outdoor space that the players can use between games
- Contact your local media
- Consider whether a large screen might be available. Please note that a large screen is nice but not essential - the length of the pairing lists means that we rarely dispense completely with traditional printer and blue-tack!
We provide:
- All chess equipment to run the event (prizes, clocks, sets, boards, etc)
- Arbiters and tournament managers to run the event
- Advertising, promotions and management of entries
- Computer and printer
- Excellent web-based tournament management software, enabling teachers/parents to follow results live (Tornelo)
- Qualification to the next level of participation (State / National finals)
Additional Information
Parents Visiting
Schools are asked to ensure that any parents staying for the tournament will have their own valid WWCC card.
Visiting Schools
Visiting schools are asked to arrive at 9.15 am (after the morning rush) and we will conclude presentations by 2 pm. Our Event Team arrives between 8:00 am and 8:30 am to set up and departs by 2:15 pm.
Lunch
There may be a short lunch break scheduled after the 5th game concludes, but generally we find that long recess and lunch breaks are unnecessary. Players provide their own lunch and snacks and have plenty of time to eat and drink and stretch their legs during the day while waiting for the last game to finish each round.
What about Regional Areas?
We are very active in Regional areas of Victoria.
A minimum participation of 5 schools (around 80 players) is required for a viable tournament.
If you believe that this is achievable in your area we’ll schedule the event and work together to get the required numbers!
Please note that most of our Regional tournaments have both Primary and Secondary Divisions at the same venue on the same day.
Sounds great, now what?
In certain locations we are actively seeking host schools.
If you think you might like to host, please complete the application form above.
It is possible that there are sufficient events in your area and it will not be possible to host this year. However, if minimum participation levels can be reached we are happy to continue to accept additional hosts. If we cannot accommodate your request this year, we will put you on a hosting roster for future years.
Parents Visiting
Schools are asked to ensure that any parents staying for the tournament will have their own valid WWCC card.
Visiting Schools
Visiting schools are asked to arrive at 9.15 am (after the morning rush) and we will conclude presentations by 2 pm. Our Event Team arrives between 8:00 am and 8:30 am to set up and departs by 2:15 pm.
Lunch
There may be a short lunch break scheduled after the 5th game concludes, but generally we find that long recess and lunch breaks are unnecessary. Players provide their own lunch and snacks and have plenty of time to eat and drink and stretch their legs during the day while waiting for the last game to finish each round.
What about Regional Areas?
We are very active in Regional areas of Victoria.
A minimum participation of 5 schools (around 80 players) is required for a viable tournament.
If you believe that this is achievable in your area we’ll schedule the event and work together to get the required numbers!
Please note that most of our Regional tournaments have both Primary and Secondary Divisions at the same venue on the same day.
Sounds great, now what?
In certain locations we are actively seeking host schools.
If you think you might like to host, please complete the application form above.
It is possible that there are sufficient events in your area and it will not be possible to host this year. However, if minimum participation levels can be reached we are happy to continue to accept additional hosts. If we cannot accommodate your request this year, we will put you on a hosting roster for future years.
